4×3 Conference Badge Insert Template
Print name badge inserts for conferences, trade shows, workshops and meetups. The template matches the 4 × 3 inch plastic badge holders sold everywhere, in landscape or portrait, and there is an A6 version for European lanyard pouches. Add a name and a company to each insert and download a print-ready sheet. In your browser, nothing to install.
Insert sizes
- 4 × 3 inch landscape (101.6 × 76.2mm): The standard size for horizontal plastic badge holders and most conference name badges.
- 3 × 4 inch portrait (76.2 × 101.6mm): The same insert turned upright, for vertical badge holders.
- A6 portrait (105 × 148mm): For the A6 lanyard pouches common at European events: room for a big name, a logo and a programme summary.
Inserts have square corners and no hole: the holder or pouch has the slot. A sheet holds 4 inserts of 4 × 3 inches on A4 or US Letter and 10 on A3, and 2 A6 inserts on A4 or 4 on A3.
An A4 sheet is exactly four A6 pieces, but only edge to edge, with no room for your printer’s margin or a cutting machine’s corner marks, so the template keeps 2 per A4. The grid leaves the sheet corners clear for print-then-cut machines; if you trim by hand, you can change the rows, columns and gaps in the studio.
What to print on a conference badge
People glance at a badge from a metre or two away, so it has one main job: the name.
- The first name, as large as it fits, with the full name smaller below it.
- The company or organisation, and the role if it helps people start a conversation.
- The event name or logo, kept small at the top or bottom.
- A colour band or a word for the attendee type: Speaker, Staff, Sponsor, Press.
- A QR code for contact details or session check-in, if you use one.
In the studio, dashed boxes show where the name, the role and a QR code usually go. They show on screen only and never print. Each insert holds one picture (a background or a logo) plus the text you add in Edit Badge.
Fonts that read at a distance
- Make the first name the biggest thing on the badge: 36pt or more, so the capitals are about 9mm tall.
- Use a bold, plain sans-serif such as Roboto, Montserrat, Open Sans or Poppins. Avoid script, thin and condensed fonts.
- Keep 18–24pt for the company and 14–18pt for the role.
- Use dark text on a light background, and never put the name over a busy photo.
- Write names in normal case rather than ALL CAPITALS: mixed case is quicker to read.
How to make badge inserts
- Open the template in the studio: it is in the ID & Event Badges group of the template menu. Choose 4 × 3 inch landscape, 3 × 4 inch portrait or A6.
- Upload your background or logo, then open Edit Badge and add the name, company and role as text. Make one insert per attendee, or give one design a quantity and write the names on by hand.
- Download the PDF and print it at 100% / “Actual size”, never “Fit to page”.
- Cut along the outlines with a paper trimmer or a craft knife and ruler, or with a Cricut or Silhouette using the cut file.
- Slide each insert into its badge holder or lanyard pouch.
Not sure your printer prints true to size? Read how to print at actual size.
Paper and badge holders
- Medium cardstock, about 160–220gsm (60–80lb cover), slides into a holder easily and stays flat. Ordinary paper works too, but curls.
- Matte paper is easier to read under event lighting than glossy.
- Check your holders first: 4 × 3 inch holders take the landscape insert, vertical holders the portrait one, and A6 pouches the A6 insert.
Business plan and above
Badge inserts are part of the Business plan and above, which also gives you unlimited prints and PDF downloads with no watermark, and the cut files for Cricut and Silhouette.
Conference badge insert FAQ
What size is a conference badge insert?
Most plastic conference badge holders take a 4 × 3 inch insert (101.6 × 76.2mm), in landscape or, for vertical holders, portrait (3 × 4 inches). European lanyard pouches often take A6 (105 × 148mm). The template has all three.
How many badge inserts fit on one sheet?
4 inserts of 4 × 3 inches per A4 or US Letter sheet and 10 per A3. A6 inserts fit 2 per A4 and 4 per A3. The layout keeps the sheet corners clear for print-then-cut machines; if you trim by hand, you can change the rows, columns and gaps in the studio.
Why are only 2 A6 inserts on an A4 sheet?
A4 is exactly four A6 pieces edge to edge, which leaves no room for your printer’s margin or a cutting machine’s corner marks, so the A6 template puts 2 on A4 and 4 on A3. If you trim by hand, you can change the rows, columns and gaps in the studio.
What should I print on a conference badge?
Above all the first name, as large as it fits, then the full name, the company and the role. Add the event logo small, a colour or word for the attendee type, and a QR code if you use one for contacts or check-in.
What font size should a name badge use?
At least 36pt for the first name, so the capitals are about 9mm tall, in a bold, plain sans-serif such as Roboto, Montserrat, Open Sans or Poppins. Use 18–24pt for the company and 14–18pt for the role, dark on a light background.
What paper should I print badge inserts on?
Medium cardstock, about 160–220gsm (60–80lb cover), in a matte finish. It slides into holders easily and stays flat; plain paper works but curls.
Can I put a QR code on the badge?
Yes. QR codes are a Business Plus and Business Pro feature: add one in Edit Badge, on the QR tab, and the dashed guide shows where it usually goes.
Which plan do I need for the conference badge insert template?
Badge inserts are part of the Business plan and above, alongside unlimited prints and PDF downloads with no watermark and the cut files for Cricut and Silhouette.